On March 4, 2020, Governor Gavin Newsom declared a State of Emergency for California, because of the global COVID-19 outbreak that began in December 2019. During the coronavirus (COVID-19) health emergency, Harbor Regional Center is working in close collaboration with the State of California Department of Developmental Services, and state and local public health departments. Our top priority is the protection of the health and safety of each person we serve. We will be sending out email updates as often as needed to provide you with updated information.
HRC thanks you for your continued commitment to providing excellent support and services to the people that we serve.
April 2, 2020
March 25, 2020
Department of Developmental Services Updated FAQs
March 22, 2020
Dear Harbor Regional Center Adult Day, Supported Living, and Residential Service Providers,
We want you to know that HRC is here to support you and all of our service providers and that we have put structures into place to assist with communication to and from our service providers. We want to ensure you have all of the supports you need to continue caring for all of our mutual clients during this challenging time.
Important Survey Regarding Your Clients During the COVID-19 Pandemic.
We need your assistance in completing a survey which will help us identify the status of services currently being provided by our adult day, supported living, and group home service providers. We plan to use these surveys to stay in close contact with you and gather needed information.
We need your immediate attention to completing this survey so that we have a full understanding of overall situation for the clients we serve together. Please click on the link below and read the letter for additional information, and click on the link within the letter to complete the survey by the end of the day MONDAY.
It is important for you to know that Regional centers are required to report to DDS every day all symptomatic and confirmed cases of COVID-19 for clients, RC staff and service provider staff. Symptomatic cases are those where medical attention was sought (typical signs and symptoms include: fever, cough, shortness of breath). We are reporting when an individual is being tested and the test results.
Please notify us by sending an email to one of the following email inboxes, appropriate to your service category, whenever you learn of a client or staff member who has become symptomatic, has been tested or has received test results. We are checking this email address frequently. Please use these email addresses, by service category, in addition to your regular communication with HRC service coordination and service provider relations staff, for providing general information to HRC or asking specific questions of HRC.
- April 2, 2020: Extension of Waivers, Modifications and Directives due to COVID-19 Effective dates extended for an additional 30 days
- March 30, 2020: Guidance for Additional Participant-Directed Services
- March 30, 2020: Joint Guidance on Non-Discrimination in Medical Treatment for COVID-19
- March 25, 2020: Guidance for Admissions and Discharges from State-Operated Facilities
- March 25, 2020: Guidance for Eligibility, In-Home Respite Workers and Family Fees
- March 25, 2020: Guidance for Reporting Incidents Related to COVID-19
Service Provides shall submit a SIR for the following:
• An individual has had direct contact with any person who has tested positive for COVID-19, including provider staff, family, and other individuals;
• An individual is exhibiting COVID-19 symptoms and has visited a hospital for any related symptoms or has been tested for COVID-19;
• An individual was recommended to be tested for COVID-19;
• An individual tested positive for COVID-19; or
• An individual is exhibiting COVID-19 symptoms and was instructed to quarantine.
- March 23, 2020: Guidance for Immediate Risk Management Strategies for ARFPSHN and ICF/DD-CN
- March 23, 2020: Guidance for Visits to Licensed Residential Facilities
- March 20, 2020: Guidance for Regional Center Requests for Placement into Licensed Residential Settings
- March 20, 2020: Guidance for Fingerprint Clearance and Exemption Transfers
- March 18, 2020: Guidance for Flexibility in Provision of Services and Supports for Consumers and Providers: This Advisory Includes:
• Lanterman Act Remote Services or Alternate Locations,
• Home and Community-Based Services (HCBS) Self Assessments completion date extended to June 30, 2020.
• Supplemental Staffing for Residential Providers
• Alternate Delivery or Day Program Services
• Direct Support Professional Training is on hold
- March 18, 2020: Guidance for Regional Center Monitoring Staff and Activities
- March 12, 2020: Guidance for Regional Centers to Pay Vendors for Absences as a Result of COVID-19
- March 12, 2020: Guidance for Waiving Requirements for In-Person Eligibility, Services, or Individual Program Plan Meetings and Authority to Regional Centers for Health & Safety Waiver Exemptions
- March 12, 2020: Guidance for Consumers in a Day Program at High Risk for Serious Illness to Stay Home
Symptoms and Prevention
COVID-19 illnesses have ranged from asymptomatic (no symptoms) or mild symptoms to severe illness and even death. Symptoms may display as flu-like symptoms, such as fever, cough, and shortness of breath, and may appear 2-14 days after exposure. There is currently no vaccine to prevent COVID-19, and the best way to prevent the illness is to avoid being exposed to the virus. The CDC recommends everyday preventive actions to help prevent the spread of respiratory diseases, including:
- Avoiding close contact with people who are sick.
- Avoiding touching your eyes, nose, and mouth with unwashed hands.
- Staying home when you are sick.
- Covering your cough or sneeze with a tissue, then throwing the tissue in the trash.
- Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
- Washing your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer that contains at least 60% alcohol.
Certificate of Medical Clearance
Staff with confirmed COVID-19 should be in frequent communication with a healthcare provider and the local public health department. If you have been instructed by your healthcare provider or the local public health department to quarantine or self-monitor, a certificate of medical clearance must be obtained from your healthcare provider or the local public health department before returning to work or conducting facility visits.
Licensing Requirements and Directives
Updated Visitation Waiver; Personal Right
Buildings and Grounds/Capacity Waiver
Staffing Ratios Waiver
Criminal Record Background Clearance Waiver
- Department of Social Services Notice to all Adult and Senior Care Licensees
- PIN 20-07-CCLD - Suspension of all Annual Inspections to Allow Technical Assistance for Licensees Regarding the Coronavirus 2019 Disease (COVID-19)
Please check your email, and the HRC website Service Provider section, for the most up to the minute updates. We will also post information for our community on our HRC Facebook and Twitter pages.