TransparencyHuman Resources Assistant
Summary
Responsible for coordinating and assisting with a variety of tasks related to the support of the Human Resources Department. Duties will include but are not limited to: employee recruitment, maintenance of employee files, benefits administration, payroll processing and the administration of human resources policies and procedures.
ESSENTIAL DUTIES
Assist with recruitment by posting job opportunities on the company website and external job boards, reviews online applications/resumes, conducting background checks and sending notifications to unsuccessful candidates.
Conducts new hire orientations and on boarding of new employees into the HR database.
Establishes and maintains personnel files and other personnel records in electronic or paper form.
Prepares and processes personnel transactions which may include demographic changes, terminations, departmental changes, and change of status.
Maintains benefit files and insurance enrollments, as well as timely reporting of worker’s compensation claims.
Assist with Annual Enrollment period for benefits by explaining the various benefit options available and processing of benefit option changes.
Reconciles insurance billings on a monthly basis.
Compiles personnel documents for audits.
Prepares various reports as needed.
Completes employment verification requests, unemployment, State Disability Insurance, and Paid Family Leave claim forms.
Process Leave of Absence Request including following up on supporting documentation as needed.
Provides employee guidance through effective communication and interpretation of HR Policies and Procedures and Collective Bargaining Agreement.
Works closely with the Administration Department’s accountant to process bi-weekly payroll.
SECONDARY DUTIES
Performs related duties as required.
ENVIRONMENT/PHYSICAL ACTIVITY
The incumbent is in a non-confined office-type setting in which they are free to move about at will. The environment for this position is mostly clean and comfortable but may include some minor annoyances such as noise, odors, drafts, etc. In the course of performing this work, the incumbent:
Will spend time sitting, utilizing the computer.
Will spend time sitting, utilizing the computer.
Will spend limited time standing/walking throughout the facilities.
May lift up to 15 lbs. periodically. If more, the incumbent must request assistance.
May stoop or stretch to access file cabinets, shelves.
The individual in this position may operate any standard office equipment including telephones, copy machines, scanning equipment, computer peripheral equipment, etc.
The incumbent must be able to perform this job safely, without endangering their health and safety or that of others. Individuals with disabilities that may impact their ability to perform these duties are encouraged to meet with Human Resources to discuss options for accommodation.
Computer software may include any or all of the following:
Microsoft Office including Word, Excel, PowerPoint, and Outlook.
Laserfiche
Paylocity
POSITION REQUIREMENTS
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.
To perform effectively in this position, the incumbent must have:
Familiarity with the laws governing the Family Medical Leave Act, California Family Rights Act, Pregnancy Disability Act, and Worker’s Compensation.
Ability to maintain confidentiality.
Ability to work independently.
Strong organizational skills to meet deadlines.
Ability to type 40 wpm.
Working knowledge of contemporary office methods.
Math skills sufficient to calculate insurance premium payments.
Previous experience with Paylocity is a plus.
Effective written communications skills sufficient to draft business correspondence and emails.
Effective verbal communications skills including the ability to communicate complex information in a clear manner.
Attention to details, tact, discretion and good judgement.
Willingness to explore and implement new technologies to improve departmental functions.
Ability to be flexible and work in a changing environment.
Ability to work effectively with people of diverse cultures, ages, and backgrounds.
Typically, these skills and experience result from completion of courses in human resources and two or more years experience in a similar position. Completion of an associate’s degree or higher is preferred.
Other requirement:
Upon job offer acceptance, candidates will be required to show proof of COVID-19 vaccination and booster if eligible. A reasonable accommodation may be requested for an exemption from the COVID-19 vaccination requirement.
Starting Salary Range: $51,438-$57,242
Equal Opportunity Employer