Department of Social Services Statement regarding federal
regulations that require the payment of overtime wages for
certain home care workers. As we receive further instructions
regarding implementation, we will post them here. Click here to download
Vendor Rate Adjustments for Employee Sick Leave
Due to the enactment of assemble bill 1522 (AB 1522), effective
July 1, 2015employees who work on or after July 1, 2015 and work
30 or more days within a year are entitled to accrue sick leave
at a rate of one hour for every 30 hours worked. Proposed trailer
bill language will allow the Department of Developmental Services
(DDC) or the local regional center (HRC), depending on the type
of vendor, to process rate adjustments for affected
Providers affected by the requirements of AB 1522 with rates
established in the following ways may be eligible for a rate
Rate Set by DDS – Community-Based Day Programs, Work Activity
Programs or In-Home Respite Agencies
Service providers classified as day programs, inclusion infant
programs (service code 805), adult day programs (5505, 510, 515),
independent living services (520), and providers classified as
Work Activity Programs (service code 954) and In-home Respite
Agencies (service code 862) may submit a rate adjustment to DDS
by completing a workbook linked below. Cost and program
information being requested shall only include the costs
necessary to fund a maximum of 24 hours or three paid sick days
to applicable employees, and the units of service billed to the
regional center for the period of January 1, 2015 through March
31, 2015. Any approved rate adjustment will be effective July 1,
2015. The aforementioned service providers’ should navigate to
the following website for additional information. http://www.dds.ca.gov/sickleave/index.cfm
Rates set by Regional Centers through Negotiation
For service providers with negotiated rates vendored through
Harbor Regional Center, HRC is requesting that you complete the
AB 1522 Employee Sick Leave Workbook only if your negotiated rate
was established without allotment/allocation of sick leave
benefit for employees that meets the requirements of AB 1522.
Otherwise if you are already providing the sick leave benefit at
or above the level required b AB 1522, you should not complete
Rates Set by the Alternative Residential Model (ARM) Rates
Service providers Reimbursed under the ARM rates (residential
provider service code 905, 910, 915, & 920), the new ARM rates
can be found at
Providers with ARM rates do not need to submit rate adjustment
Service providers may begin submitting rate adjustment requests
immediately, but they must be submitted no later than September
1, 2015. Please submit workbook to Colleen Mock at firstname.lastname@example.org.
Any approved rate adjustment will be effective July 1, 2015.
The following has been announced by The California Department of
Developmental Services: Rate Changes due to the Minimum Wage
Increase, July 1, 2014
Due to the passage of AB 10, minimum wage in California will
increase from $8.00 to $9.00 per hour, effective July 1, 2014.
Regional center vendors that are affected by this change may be
eligible to receive a rate adjustment in order to pay employees
the new minimum wage. This page contains information for
applicable vendors on submitting rate adjustment requests to the
Who May Qualify?
The process for requesting a rate adjustment described on this
page is only applicable to the following types of services: Work
Activity Programs and Community-Based Day Programs (e.g. Activity
Centers, Adult Development Centers, Behavior Management Programs
Independent Living Programs, Social Recreation Programs, and
Infant Development Programs).
Providers of other types of services should review the page
linked below for more information on rate adjustments due to the
increased minimum wage.
If you are a provider of the services identified above and you
answer “Yes” to both questions below, this process applies to
your program. If you answer “No” to one or both questions, visit
the Rate Changes Due to the Minimum Wage Increase webpage for
Is your program vendored by a regional center to provide services
under service codes 505, 510, 515, 520, 525, 805, and/or 954?
Did you pay or are you paying employees less than $9.00 per hour?
DEFINITION OF A PROGRAM:
For purposes of this process, a program is a single regional
center vendor number and service code combination. Therefore, the
information you provide must be separated for each program under
the specific vendor number and service code combination.
INSTRUCTIONS AND WORKBOOK:
The 2014 Minimum Wage Rate Adjustment workbook posted on the DDS
webpage should be used by applicable providers to submit rate
adjustment requests to the Department. Detailed instructions are
contained in the tabs that precede the worksheets. Vendors can
begin submitting rate adjustment requests at any time but they
must be submitted no later than September 2, 2014. Any rate
adjustments approved will be effective July 1, 2014.
From DDS: Rate Changes due to the Minimum Wage Increase, January
Due to the enactment of Senate
Bill (SB) 3, the California minimum wage will increase to
$12.00 per hour, effective January 1, 2019, for employers with 26
or more employees, and to $11.00 per hour for employers with 25
or fewer employees. As a result, a number of regional center
vendors may be eligible for a rate adjustment in order to pay
employees the new minimum wage.
Which Providers/services Are Eligible?
All providers of services with rates established in the following
ways may be eligible for a rate adjustment:
Rates set by the Department of Developmental Services
Rates set by regional centers through negotiation.
How Will Rates Be Adjusted?
This depends on how the service rate was set initially.
Rates Set by the Department:
Community-Based Day, In-Home Respite Agencies, and Work
Activity Programs, may request a rate adjustment from the
Department if any employee is paid less than the new minimum
wage1. More detailed information can be found here.
Community Care Facilities – The updated Alternative
Residential Model (ARM) rate schedule, effective January 1, 2019,
can be found here. Providers with ARM rates do not need to
submit rate adjustment requests.
Rates Set by Regional Centers through
Rates for a variety of services are set through negotiation
between providers and regional centers. Providers with rates set
in this manner may negotiate a rate adjustment with the regional
center, if applicable to the new minimum wage increase. Providers
should contact their local regional center for more information
on submitting rate adjustment requests.
1 In-Home Respite Agencies may be eligible for a rate
adjustment if they pay respite workers in excess of the new
minimum wage requirements in compliance with the wage enhancement
authorized in Welfare and Institutions Code, Section
Where Can I Get More Information?
Review the letter from the Department to regional
centers regarding the minimum wage increase.
You can contact the Department of Developmental Services for
questions at (916) 654-2300
Minimum Wage Rate Adjustment, Effective January 1, 2019 -
Submitting Requests To The Department
Due to the passage of Senate Bill (SB) 3, minimum wage in
California will increase from $11.00 to $12.00 per hour,
effective January 1, 2019, for employers with 26 or more
employees, and from $10.50 to $11.00 per hour for employers with
25 or fewer employees. Regional center vendors affected by this
change may be eligible to receive a rate adjustment in order to
pay employees the new minimum wage. This page contains
information for applicable vendors on submitting rate adjustment
requests to the Department.
Who May Qualify?
The process for requesting a rate adjustment described on this
page is only applicable to the following types of programs and
services: Community-Based Day Programs, In-Home Respite Agencies,
and Work Activity Programs. Vendors of other types of services
should review the page linked below for more information on rate
adjustments due to the increased minimum wage.
Service Providers who wish to apply must complete and submit
an Excel workbook. To request the Excel workbook, please
Workbook must be completed and sent to Harbor Regional Center no
later than Feb.15, 2019.
These instructions are for the Vendor Summary & Certification.
After you read these instructions, please go to the “Vendor
Summary & Certification” tab. Please review the Program
Information and enter the service address associated with the
information submitted on this workbook. If your program has a
different mailing address than the service address, please enter
Please enter the requested Contact Information for the individual
responsible for completing this workbook. This information will
include Contact Name, Contact Phone Number, Email Address, and
Please review the current rate, proposed rate change, and the
proposed new rate, which are calculated based on the information
you have entered on the worksheet. If there is an error message
in the rate information, go back and review the information in
We ask that you save this workbook using your vendor number and
service code in the title of the file name. For example, “H12345
055.xlsm”, then email the workbook to Harbor
Regional Center atLeticia.Mendoza@Harborrc.org. If
the workbook is not saved prior to emailing, the worksheet will
be transmitted as a blank. Please contact Harbor Regional Center
if you do not receive a confirmation email after submitting the
workbook. Please read the certification instructions page and
save your workbook using your vendor number.
PLEASE NOTE: By clicking the “I AGREE” checkbox near the bottom
of the “Vendor Summary & Certification” worksheet, you certify
that the information provided to Harbor Regional Center is
specific to payroll costs necessary to meet the requirements of
the minimum wage increase effective January 1, 2019. You
additionally certify to the best of your knowledge and belief
that the information submitted is true and correct, and subject
to verification by all record keeping and audit processes,
procedures, and guidelines under the Lanterman Act and Title 17
of the California Code of Regulations (CCR).
You must retain ALL backup documentation which supports the
information being submitted in this workbook. The backup
information for the information provided on this workbook is
subject to all record keeping and audit processes, procedures,
and guidelines under the Lanterman Act and Title 17, CCR.