Directives and Regulatory Updates

Directives and Regulatory Updates

Overview

Department of Developmental Services Directives

View a list of directives.
Issued by DDS, and impacting Regional Centers and our service providers. 

Vendor Independent Audit and Review Report Requirements

See the attached documents regarding the requirements for the Independent Audit and Review Report.

Overtime Wages

Department of Social Services Statement regarding federal regulations that require the payment of overtime wages for certain home care workers. As we receive further instructions regarding implementation, we will post them here.
Click here to download

Vendor Rate Adjustments for Employee Sick Leave

Due to the enactment of assemble bill 1522 (AB 1522), effective July 1, 2015employees who work on or after July 1, 2015 and work 30 or more days within a year are entitled to accrue sick leave at a rate of one hour for every 30 hours worked. Proposed trailer bill language will allow the Department of Developmental Services (DDC) or the local regional center (HRC), depending on the type of vendor, to process rate adjustments for affected vendors.Service

Providers affected by the requirements of AB 1522 with rates established in the following ways may be eligible for a rate adjustment:

Rate Set by DDS – Community-Based Day Programs, Work Activity Programs or In-Home Respite Agencies 

Service providers classified as day programs, inclusion infant programs (service code 805), adult day programs (5505, 510, 515), independent living services (520), and providers classified as Work Activity Programs (service code 954) and In-home Respite Agencies (service code 862) may submit a rate adjustment to DDS by completing a workbook linked below. Cost and program information being requested shall only include the costs necessary to fund a maximum of 24 hours or three paid sick days to applicable employees, and the units of service billed to the regional center for the period of January 1, 2015 through March 31, 2015. Any approved rate adjustment will be effective July 1, 2015. The aforementioned service providers’ should navigate to the following website for additional information. http://www.dds.ca.gov/sickleave/index.cfm

Rates set by Regional Centers through Negotiation 

For service providers with negotiated rates vendored through Harbor Regional Center, HRC is requesting that you complete the AB 1522 Employee Sick Leave Workbook only if your negotiated rate was established without allotment/allocation of sick leave benefit for employees that meets the requirements of AB 1522. Otherwise if you are already providing the sick leave benefit at or above the level required b AB 1522, you should not complete the workbook.

Rates Set by the Alternative Residential Model (ARM) Rates 

Service providers Reimbursed under the ARM rates (residential provider service code 905, 910, 915, & 920), the new ARM rates can be found at htt://www.dds.com.gov/rates/docs/ccf_rate_july2015.pdf ). Providers with ARM rates do not need to submit rate adjustment requests.

Service providers may begin submitting rate adjustment requests immediately, but they must be submitted no later than September 1, 2015. Please submit workbook to Colleen Mock at colleen.mock@harborrc.org. Any approved rate adjustment will be effective July 1, 2015.

If you have any questions or need further information please contact Vincente Miles at Vincente.Miles@harborrc.org

Minimum Wage Increase

The following has been announced by The California Department of Developmental Services: Rate Changes due to the Minimum Wage Increase, July 1, 2014

Due to the passage of AB 10, minimum wage in California will increase from $8.00 to $9.00 per hour, effective July 1, 2014. Regional center vendors that are affected by this change may be eligible to receive a rate adjustment in order to pay employees the new minimum wage. This page contains information for applicable vendors on submitting rate adjustment requests to the Department.

Who May Qualify?

The process for requesting a rate adjustment described on this page is only applicable to the following types of services: Work Activity Programs and Community-Based Day Programs (e.g. Activity Centers, Adult Development Centers, Behavior Management Programs Independent Living Programs, Social Recreation Programs, and Infant Development Programs).

Providers of other types of services should review the page linked below for more information on rate adjustments due to the increased minimum wage.

Before You Begin:

If you are a provider of the services identified above and you answer “Yes” to both questions below, this process applies to your program. If you answer “No” to one or both questions, visit the Rate Changes Due to the Minimum Wage Increase webpage for more information.

Is your program vendored by a regional center to provide services under service codes 505, 510, 515, 520, 525, 805, and/or 954?
Did you pay or are you paying employees less than $9.00 per hour?

DEFINITION OF A PROGRAM:

For purposes of this process, a program is a single regional center vendor number and service code combination. Therefore, the information you provide must be separated for each program under the specific vendor number and service code combination.

INSTRUCTIONS AND WORKBOOK:

The 2014 Minimum Wage Rate Adjustment workbook posted on the DDS webpage should be used by applicable providers to submit rate adjustment requests to the Department. Detailed instructions are contained in the tabs that precede the worksheets. Vendors can begin submitting rate adjustment requests at any time but they must be submitted no later than September 2, 2014. Any rate adjustments approved will be effective July 1, 2014.

Click here for 2014 Minimum Wage Rate Adjustment Request Workbook

CONTACT INFORMATION:

California Department of Developmental Services
Rates and Fiscal Support Section
Phone: (916) 654-2300
Email: minwage.ab10@dds.ca.gov

Post

Minimum Wage Increase 2019

From DDS: Rate Changes due to the Minimum Wage Increase, January 1, 2019

Due to the enactment of Senate Bill (SB) 3, the California minimum wage will increase to $12.00 per hour, effective January 1, 2019, for employers with 26 or more employees, and to $11.00 per hour for employers with 25 or fewer employees. As a result, a number of regional center vendors may be eligible for a rate adjustment in order to pay employees the new minimum wage.

Which Providers/services Are Eligible?

All providers of services with rates established in the following ways may be eligible for a rate adjustment:

  1. Rates set by the Department of Developmental Services (Department);
  2. Rates set by regional centers through negotiation.

How Will Rates Be Adjusted?

This depends on how the service rate was set initially.

Rates Set by the Department:

  • Community-Based Day, In-Home Respite Agencies, and Work Activity Programs, may request a rate adjustment from the Department if any employee is paid less than the new minimum wage1. More detailed information can be found here.
  • Community Care Facilities – The updated Alternative Residential Model (ARM) rate schedule, effective January 1, 2019, can be found here. Providers with ARM rates do not need to submit rate adjustment requests.

Rates Set by Regional Centers through Negotiation:

  • Rates for a variety of services are set through negotiation between providers and regional centers. Providers with rates set in this manner may negotiate a rate adjustment with the regional center, if applicable to the new minimum wage increase. Providers should contact their local regional center for more information on submitting rate adjustment requests.

1 In-Home Respite Agencies may be eligible for a rate adjustment if they pay respite workers in excess of the new minimum wage requirements in compliance with the wage enhancement authorized in Welfare and Institutions Code, Section 4690.2(b)(2).

Where Can I Get More Information?

  • Review the letter from the Department to regional centers regarding the minimum wage increase.

OR

  • You can contact the Department of Developmental Services for questions at (916) 654-2300

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From HRC:

Minimum Wage Rate Adjustment, Effective January 1, 2019 - Submitting Requests To The Department

Due to the passage of Senate Bill (SB) 3, minimum wage in California will increase from $11.00 to $12.00 per hour, effective January 1, 2019, for employers with 26 or more employees, and from $10.50 to $11.00 per hour for employers with 25 or fewer employees. Regional center vendors affected by this change may be eligible to receive a rate adjustment in order to pay employees the new minimum wage. This page contains information for applicable vendors on submitting rate adjustment requests to the Department.

Who May Qualify?

The process for requesting a rate adjustment described on this page is only applicable to the following types of programs and services: Community-Based Day Programs, In-Home Respite Agencies, and Work Activity Programs. Vendors of other types of services should review the page linked below for more information on rate adjustments due to the increased minimum wage.

Instructions And Workbook:

SB 3 MINIMUM WAGE 2019 RATE ADJUSTMENT – NEGOTIATED RATES
SUMMARY & CERTIFICATION INSTRUCTIONS

Service Providers who wish to apply must complete and submit an Excel workbook. To request the Excel workbook, please email Leticia.Mendoza@HarborRC.org. Workbook must be completed and sent to Harbor Regional Center no later than Feb.15, 2019.

These instructions are for the Vendor Summary & Certification. After you read these instructions, please go to the “Vendor Summary & Certification” tab. Please review the Program Information and enter the service address associated with the information submitted on this workbook. If your program has a different mailing address than the service address, please enter this information.

Please enter the requested Contact Information for the individual responsible for completing this workbook. This information will include Contact Name, Contact Phone Number, Email Address, and Executive Director/Owner.

Please review the current rate, proposed rate change, and the proposed new rate, which are calculated based on the information you have entered on the worksheet. If there is an error message in the rate information, go back and review the information in the worksheet.

We ask that you save this workbook using your vendor number and service code in the title of the file name. For example, “H12345 055.xlsm”, then email the workbook to Harbor Regional Center at Leticia.Mendoza@Harborrc.org. If the workbook is not saved prior to emailing, the worksheet will be transmitted as a blank. Please contact Harbor Regional Center if you do not receive a confirmation email after submitting the workbook. Please read the certification instructions page and save your workbook using your vendor number.

PLEASE NOTE: By clicking the “I AGREE” checkbox near the bottom of the “Vendor Summary & Certification” worksheet, you certify that the information provided to Harbor Regional Center is specific to payroll costs necessary to meet the requirements of the minimum wage increase effective January 1, 2019. You additionally certify to the best of your knowledge and belief that the information submitted is true and correct, and subject to verification by all record keeping and audit processes, procedures, and guidelines under the Lanterman Act and Title 17 of the California Code of Regulations (CCR).

You must retain ALL backup documentation which supports the information being submitted in this workbook. The backup information for the information provided on this workbook is subject to all record keeping and audit processes, procedures, and guidelines under the Lanterman Act and Title 17, CCR.