Accounting & Billing

Accounting and Billing

Instructions, Contacts and Forms

Overview

Staff in the Department of Administration are available to answer your questions or assist you to make sure all the administrative paperwork is in place for your clients. Staff in this Department can answer questions related to authorizations for services, billing, and payments for services.

Accounting Assignments: Who should I contact in the Department of Administration?

Staff in the Department of Administration are given assignments based on the Service Provider Service Code. This is the three digit number assigned to the Service Provider at the time of vendorization (for example, “896″ Supported Living Services).

Administration Contacts for Purchase of Services from a Service Provider:

HRC Electronic Billing and Payment System

enter the eBilling Home Page
Instructions for Alternative Service Delivery Vendor Billing

Provider Attestation for Absence Payments for Nonresidential Services

Enclosure: E billing Provider Certification

The Electronic Billing and Payment System, or “eBilling” application, provides a more effective process for Service Provider invoicing and payment processing. With the eBilling system, Service Providers are able to electronically update and submit their monthly turn around invoicing and attendance to HRC via the Internet. Additionally, Service Providers are able to access payment and billing history on the eBilling system.

Service providers must complete and submit an Enrollment Application in order to bill for services. Applications may be submitted via e-mail to hrcaccounting@harborrc.org or mailed to HRC ATTN: Administration Dept eBilling.

Instructions to the eBilling system (PDF Format)
Service Providers with questions or problems can E-mail us.

Electronic Purchase Orders

Notice Regarding eMail Delivery of Purchase Order Documents

Purchase Order Terms and Conditions

Service Provider Payment Schedule

Payments to service providers are disbursed twice each month. Claims for payments must be submitted by the 5th of each month to ensure payment by the 15th. Claims submitted after the 5th are processed by the next scheduled pay date.

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Independent Audit Requirements

Statutory Requirement to Obtain an Independent Audit or Independent Review Report of Financial Statements

In 2011, Section 4652.5 was added to the Welfare and Institutions Code requiring that specified vendors contract with an independent auditing firm for an audit or review of their financial statements.

The Department of Developmental Services notified all regional center vendors who they believed are impacted by new requirements based upon purchase of service data.